Planning Appeals — Prototyping Case Study

This web design case study outlines my work at the planning inspectorate in Bristol. I helped build the prototype using the gov uk toolkit to ensure compliance and accessibility.

The challenge

The existing Appeals Service for the Inspectors is in need of modernising. The legacy system is outdated and not user-friendly. A new system will allow Inspectors to manage their work more easily without relying on Case Officers to manually move things along the workflow.

My responsibilities

As the Senior Designer I was responsible for designing concepts for the screens, observing user testing with our Beta Inspectors, building HTML prototypes and presenting ideas back to the project board.

The approach

Working with the service designers, user researchers and SMEs to make the solution as simple as possible. The core of the work is based around the main case details screen. The first stage was to Identify the 2 main users of the back office system (Case officers and Inspectors) and how they work.

• Case Officers manage the appeal in the back-office system, moving it through the workflow, communicating with the parties and the Inspector and completing any admin tasks.
• Inspectors are planning experts who weigh up the evidence from the appellant/agent and the Local Planning Department, conduct a site visit and make the final decision on the appeal.

The second stage was to create co-design sessions, validate and feedback on the blueprint and process maps, sessions to design the back office journeys After mapping out these user journeys I created screens in Balsamiq and added them to a Miro Board to share with other team members and work on iterations with Content Designers, Business Analysts and the programme manager.

I then sought feedback from the Inspectors from fortnightly show and tells. This provided great engagement and feedback, lots of questions and useful suggestions that were fed into the backlog .

• Updated the journey for booking a site visit after initial User Research sessions with our Beta Inspectors.
• Changes to the content order and layout of screens following the research feedback from card sorting.
• Created a series of screens in the Government Design Toolkit hosted on Heroku. These conform to the approved styles, components and patterns in the Design System
• Met our Beta assessment so project can proceed to Private Beta.

Below shows a selection of screenshots from the initial prototype that captures a submission date and displays the difference or time period with todays date.

The pilot launched with Barnet Council in September 2024.